Description: The following article is mainly designed to focus on the topic of employee navigator. It is a demo of employee enrollment on the idea of Employee Navigator, we’re going to go over several steps which can be used by employees to enroll their benefits through employee navigator.
Today, we’re going to look at the steps for an employee to enroll in their benefits through employee navigator, what I’ve got here is the first screen of the employee open enrollment.
What you’ll notice in the top left-hand corner is the employers’ name and then a menu divided into three sub sections, the employee information, the benefits section and in the forms which will come into playing a little bit later, the first screen, the employee information, you’ll need to put in your first name, last name, gender, date of birth, social security number will be provided by your employer, your address, your phone number and your email address, all the contact information that the insurance company will need.
Once you’re enrolled, as you move through each one of these sections, the way to complete each section is to hit save and continue or you can see the clerk, there’s a declination button to decline benefits as we get into the benefits portion.
As you move through these various screens, you’ll notice on the menu on the left-hand side here, there’s an arrow next to employee information, because that’s where we are now, there’s an empty circle which indicates we have not completed that section.
Once we hit save and continue, it will move us down this menu showing that employee information with this check mark has been completed and the arrow moves to dependent information, so that’s the screen we’re on to add a dependent to the click here, we need the first-name, last name, relationship, gender, date of birth and social security number of this person, your spouse or children, hit save after each one and they will be listed down here below.
If you have no dependents, simply hit save and continue to move on, we’re into the medical section, what you’ve got here, the first decision to make is who you are enrolling in these plans, you’re always going to be enrolling yourself.
Then you have the option to select any of your dependents in any combination whether you and your spouse, your entire family, you and one child, you and only children depending on who you want to enroll, you would select them here.
Then the rates would change to correspond what you’re enrolling, who you are enrolling, what your selection has been, you’ll notice down here, it has a cost per pay period, this shows employee only.
If I select my spouse to go on the plane as well, it’ll change the rates per pay period and show employee plus spouse now in making decision, if you don’t know what plan you’re looking for, there are a couple different things to look at in order to help you choose a plan.
We have links to all of the SBC’s here down the right-hand side for each plan, the notated by the different deductibles here, five hundred fifteen hundred twenty-five hundred, generally the name of the plan and then the deductible is listed here above each plan.
If you still need additional information on how to make the enrollment decision, you can click on things to consider, this will be an overview of what’s provided on that SPC for each plan.
Then the other option is the decision support questionnaire, what this does is makes you complete these questions based on your preferences and then you adjust the importance on this sliding scale to be more important or less important than the corresponding questions.
It will recommend that based on your selections, you know plan 1525, hundred five hundred is right for you, once you want to make that selection, you’ve got your dependent, the correct combination of your dependents select it up here and select plan.
It will put a check mark here next to the plan and change the select plan button to select, we scroll down a little bit and you can get save and continue, you’ll notice below, it doesn’t want this benefit, that is the declination button, we’ll do that in a second.
So we hit save and continue and we move on to table, I want to enroll my spouse and mental will change the plans and I can hit select plan and save and continue now for the Vision Plan, I don’t want vision insurance, I can come in here. I don’t want this benefit, it’ll give me a reason for declining the plane.
This is for your employer’s information, basically they want to know if they’re providing you a good plane that you value, these are the reasons, you might not want this plant, instead, it cost us too high and you’ll notice that it has automatically moved us on once we’ve selected that.
If we go back to vision on the left hand menu, they’ll say Ruth decline this benefit when we decline the benefit, if the declination was a mistake, we can enroll in the benefit, if we want to keep the decline in the value, keep the decline, it moves us on to the next benefit.
The next benefit here is a basic life plan, this is an employer provided life policy, because it’s employer provided, there is no cost, you’ll note unto you, if there’s no cost per pay period, there’s no way to decline the benefit, you simply hit save and continue and it will move me on to the next benefit.
If there is one shown, here is a voluntary life plan, this is something where the employer would not be providing more than likely not be providing anything towards the voluntary benefit, this allows you to purchase life insurance based on different rules of the plan.
This particular plan allows you to buy up to five to seven times your income up to a maximum of a hundred twenty thousand, you can also enroll your spouse in the plan, the way you would do that is with this sliding scale, you notice as I slide it, it changes the benefit amount and changes the pay cost per pay period.
I want seventy thousand, it’s going to be six dollars and sixty nine cents per pay period, if I want to enroll my spouse, it is a flat benefit of it, I’ve got up here, here’s the cost per pay period or I can decline to enroll my spouse.
So then I hit save and continue and it takes me into the form section and you’re required for each life policy that you’ve enlisted in and a beneficiary you can copy an existing dependent.
Here’s the spouse already entered it the one thing you fills in everything else for them, one thing you will have to put in is the percentage share, this will have to total a hundred in order to move on.
If you have two beneficiaries, maybe you have your wife and maybe some elderly parents that you’re leaving money to or some adult children that you’re splitting money between.
Each one of them would have to be listed with the corresponding share amount, it will show who the money is allocated to if you have a contingent beneficiary in case you outlive your primary beneficiary, you can list them here by clicking add beneficiary.
Once we finish, we hit continue, because we elect a voluntary life, we have to add beneficiary, they’re also filling the share amount, then we would hit continue, because this is a demo, there are no more forms to complete in the actual enrollment.
You will see an enrollment summary screen with a button that says agree and complete, you must click, let’s click the agree incomplete button to finish the enrollment basically has the legal disclosures of your electing to make your enrollments online.
Once you hit the agree and complete, it will show you as having completed the enrollment, if you fail to hit agree incomplete on the summary screen, it will not show you as completed left follow up with you to get you to complete that before enrollment closes.
If you have any questions, please contact your HR person and they will be in touch with us for any information that they can assist you with, thank you.