Description: The article mentions employee self service. This is an employee self service demo demonstrating the governmental word, it has employees of service module, the intent of this module is to empower employees to see and gain access to the information as represented in the government of the Virgin Islands ERP system.
Welcome to this short demonstration material on the governmental word, it has employees of service module, the intent of this module is to empower employees to see and gain access to the information as represented in the government of the Virgin Islands ERP system, you will see the employee has a multitude of choices via any internet browser of their choice, they can gain access to the employees of service module.
The website to use for the employees of service module is the divisions website which is w-w-w dot t.o.p USVI dot org, after you reach the divisions page, you will notice that up hin the upper right hand corner, there’s a section called Quick Links, under Quick Links, there is the ESS link.
After you click on the ELS link, you’ll be taken to the ESS logins page, after you login, please read the tips that are scrolling in front of you, as tips to provide you with passwords, you should avoid to maintain the security and the integrity of the ESS system.
Your password should be a combination of at least one capital letter and one number, also one benefit of creating a password is that you have the ability to include a tip so that in the event, you forget the password and you need to have it reset, that tape will remain as to what the password is without having to call the division of personnel for technical support.
So after you do enter your password on your tape, you click update, it’s going to take a little while and then you’re going to see a green check, that looks good, so then we go ahead and click continue, this will carry us to the home page of the employees of service module.
If you pay attention up to the upper right hand corner, you will see your name to prove that you log in and then over to the left, you’ll see a new tab called employee self-service, you click on that and then you gain access to your personal home page.
On your personal home page, you will see your personal information, your name, mailing address, phone numbers and any contact information, you provide it to your HR officer, you’ll see announcements, we plan to use this area as a way of communicating with the employees, various events, training activities.
You get to see your accumulated annual and sick leave balances as of today in real time as well as in the paychecks section, you have the ability to view and print any past paychecks that you may have been paid out of the ERP system.
If you recall, we went into the ERP system back in 2009, so you have the ability to go back that far under the benefits tab, as it would make sense, you get to see the different benefit options that you have selected during the open enrollment process of last year, so get to see that under the payroll tax information, you get to see your payroll history from 2009 to current.
There you have your past check stubs at any check that has been processed for you and cashed is in that thing that you can view the details, you get to see your w2 information, your w-4 information.
There’s a paycheck simulator which is an excellent tool, in fact, you are contemplating, adjusting your deductions underneath the personal information, you get to see a little bit more detailed information, one thing we want to alert the users is that there’s a smaller glitch in the system.
But dependents are not coming over TSS, but don’t panic, the information is in the ERP, because it’s not an ESS, it doesn’t mean that we were working with the vendor to correct that problem as quickly as possible.
So underneath the dependent information, you get to see ad dependent the relationship, if you’ll notice, no social security numbers are presented for security reasons on the time off begin to see your annual leave balances and sick leave balances on what you’ve accrued for the year.
Then he did a summary page, you have the ability to drill down even deeper and on any calendar, you get to see how your annual leave has been deducted over the course of the year.
So as we click here, you can see that on these various days that are highlighted in yellow, this employee or dem employee opted to utilize some numbers of annually what it’s an hour, two hours, eight hours, whatever the case might be, so this is an excellent tool for the employees so that they can get a sense as to in one location on how they’ve been utilizing the annual and sick leave over the course of the year.
One thing we want to remind the employees of is that on this page, we’re only looking at the annually now, if you want to see your sick leave utilization, you would have to go back to the time off section and select sick leave to view your sick leave information and utilization information, that is employee self-service.
In a nutshell, as we continue to build upon it, we will provide employees with opportunities to make changes, as we go along one thing, we want to ensure that this is a smooth process, so we’re going to take our baby steps into utilization.
As you indicated, I have logged out of the employee self-service, if any employees share computers, we always recommend closing a window, if you have any questions, please contact the division of personnel help desk.