Description: This passage is mainly about express scripts login. In this passage, the writer teaches us how to insert time stamps or time codes into a word document using the hot-key features in Express scribe.
My name is Tina, owner and operator of Pham transcription services, this article is on how to insert time stamps or time codes into a word document using the hot-key features in Express scribe, in this tutorial I’m going to assume that you’ve already downloaded Express scribe software onto your computer and you have it open and available to you.
If I click on the expand screen in Express scribe, you can see that there are two different options tabs, click on options, scroll down, click on the other and it brings up this window, the third tab is the hot-key tab, click on that and it brings you to a screen that shows you the hot-keys that have already been established in the program.
Now we want to add up a hot-key for copy time, so we’re going to click on add and it brings us another screen, the command that we want to use is for copy time, so when we click on this arrow, it gives us all the different commands that you have available to you, here you can see that it says copy time, it also down here says copy system time, we’re not going to use that because copy system time means to copy the time that it is currently the present time.
So click on copy time and now we need to establish a hot-key for that command, so we click on change and then you’re going to press the key or key combination that you want to use for that hot-key, you might want to use a command, the command button plus a letter or number or the alt button plus a number or a letter.
Personally I prefer the f1 key which I’ll press and you can see that I have established f1 as the hot-key, I’m going to click OK and now it shows in this window that f1 key has been established for copy time, click OK and I’m going to minimize this screen, now it’s bringing us to the website for NCH which is the company that has created Express scribe.
You won’t need this window to do anything here unless you would like to read more about the hot-key options, so now we’ve established our hot-key that copies the time, I’ve used f1 to paste, you will use your keyboard to do the normal functions with paste or you click edit and then paste or ctrl V to paste that, it takes too long.
So for me, I’d like to use f2 key and what I’ve done is that I’ve gone into my actual program to reprogram my keyboard itself, every keyboard is different so that all depends on your own personal preference, now you can see that I’ve got the welcome audio file on my Express scribe and if I go into it a little bit further and it’s in three seconds 3.5 seconds.
If I click on f1, it’s going to copy that time, if I click on f2, it’s going to paste that time, and there you’ll see that it’ll come up into your word document, now because the f1 key is established using Express scribe, when Express scribe is closed, the f1 key reverts back to its original function, which in my case for my keyboard is the help button.
Because I have established f2 as the paste hot-key and I have changed that in the actual program of my keyboard, now that f2 is always going to be a paste function, so you use time codes or time stamps in a word document, for me I use it for two different main reasons.
One is if I have a client who requests that time stamps be added at certain intervals, and I also like to use the time stamp if I’m doing a transcript, and I come across a name or something else that I’m not sure how to spell it, then I’ll use a time stamp, so I can go back to that specific spot in the file and listen to it again.
It’s also very helpful if I have a spot in the audio file that I don’t understand what they have said at all, then I can go back to that specific spot in the audio file and listen to it again and get that down, correctly I’m going to show you one more time how it works with the hot-keys, so I’m going to go to another spot in the audio file.
You can see that it’s at 23 and a half seconds, and if I’m in my word document and I hit the f1 key, it’s copying that time, and when I hit the f2 key, there it comes up in the word document, now what I also like to do is when I’m searching for that spot, then go back in the transcript, it’s easier for me to do some search than try to look for where all the time codes are sitting.
So what I do is that I’ve learned this little tip from another transcriptionist, you put a couple of exes before the time, and then maybe if you want, you can type something indiscernible, yyou aren’t able to understand it.
Then when you go back into your transcript later, all you have to do is that you’re going to try and find all the X’s and I’ll take you to those spots where you’ve had the time code set up, it makes it a little bit easier when you’re going back through a second time especially if it’s a longer transcript, so I hope you find this article useful, I appreciate your time, thanks for reading, have a great afternoon.