This is an tutorial about the changes of the new human resources and information system which can be divided into API and ADP two parts, the new system can help to record the shift of employees in an easier way.
It was intended to give employees of Mary Free Bed an introduction to our new human resources and information system. The objectives is to give an overall introduction about self-service portal to the three new employees that employees will have access to. Please note that this is an overview of changes to our system, where more information can be found.
Inside MFP the current kronos badge, readers will be replaced with new API badge readers, which will allow employees to clock in and out all hourly. Employees will continue to clock at the beginning and at the end of their shift.
Salary clinical staff will need two o’clock at the beginning of their shift. All other salaried staff will no longer need to clock. The reason why salary clinical staff needs to continue clocking is because of a business analytics module that will be rolled out later on.
There are two types of badge readers that will be available. Both badge readers will use your current ID badge to take your clocking. It will simply need to tap the badge reader at the appropriate location and it will take your clocking. These new badge readers are set up to use proximity cards which your current ID badge has already set up to do.
The two new models of badge reader will be a TA 580. Most of the chronos badge readers will be replaced with a TA 500 model. There are two new rules that we want to point out to employees.
One is the one tattoo station question at the beginning and at the end of your shift. Whenever you clock, the badge reader will ask you if this is your final out-bunch of the day. If it is the final out bunch of your day, answer yes. The badge reader will then go on to ask you who took a full-on interrupted lunch, answer yes or no.
The other rule is the new rounding rule, which is more appropriate and precise based on the schedules that are built for employees. More details on this rounding rule will be shared with the editors and the supervisors will be approving time cards.
Here is a picture of the TA 500 model. You can see a arrow, indicating at the bottom right-hand corner of the badge reader, where you need to present your badge by holding it to the sensor.
These models will be located near the departments that do not have as many computers or that are not frequently on computers. The badge reader will have more capability for the employees. They’ll be able to view time cards request.
The patch reader has a sticker at the top of the badge reader and that is simply where you will place the badge. It will take your reading. I will now go on to talk about the self-service portal of three new employees.
The first one that I’m going to talk about is the API time and attendance portal, which will allow employees to clock in and out. As life moves forward, it requests PTO and miss clock ins. Like the other two portals, it is going to be a web-based self-service portal of employees. It can be accessed from Mary free bed or anywhere that you have an internet connection.
To login, you will use your Mary free bed Active Directory, user name and password. It is the username that you use to sign on to the computer. If you are unsure of what your user name and password of Mary Free Bed Active Directory is, please contact the Mary Free Bed IT Helpdesk Team, which will be of assistance for you.
The portal will allow employees to take advantage of a quick beds feature, and replace the tell time that our off-site employees currently use. I will share with you some steps on how to access to the quick badge feature.
We’ll ask the same 12 attestation questions that the badge reader does. The same rounding rule applies as well. It is what the API time and attendance login screen will look like. Please note that it says time and attendance on the left, which is important as one of the other employee self-service portal will look very similar. The title will be different and this box says username, where you will type your Mary Free Bed and act to direct your username.
We will sign in to as a test employee to brief you through this process. First of all, I want to show you how to quick badge. If it’s the beginning or the end of your shift, simply type in your username, your password and then this box where it says quick beds. Select that box, and then proceed to click on the Sign In button. It will take you to another screen with the question: Is this your final out punch? Choose Yes or No according to your situation.
Click on the Yes button to move on to ask the following question: Have you taken your full-on interrupted lunch today? Answer yes or no. If you answer no, it will go to the appropriate editor or approver for approval. Then, click on OK, and a confirmation box will pop up showing that my clocking was appropriately correct and recorded. Click on OK and then it will bounce you back out to the login screen.
If you want to access the portal, please type in the username and password for entrance. Click on sign in, which will bring you into the employee self-service portal for time and attendance. I will simply point out some of the features that will impact on you.
When you sign in, it will take you to this homepage, where you can see the announcements that are available for you. You may look at your transaction request statuses, where the employee can view the status of a pto request or the request form is clocking up.
At the top of the screen, there are several icons. The only icon that I’m going to focus on is the employee icon. When you click on that, it will take you to the timecard screen, where employees can view their clocking in and out the day and the time that they were recorded.
If there is a Miss clocking or anything that looked odd, there are exceptions explained under the section. It will put up an error, and employees will also be able to view their benefit balances, which are referencing PTO Andy II. Please note that we are in a test environment and it is not specific to Mary Free Bed. When you sign in as an employee, you will see the balances for PTO Andy I I.
There are two more features that I want to point out for the time and attendance employee self-service portal. On the Left, you’ll see a button for add calendar and a day clocking. Both of these features function very similar to each other.
Adding the calendar is the ability to put in a pto request and add in a clocking is the ability to put in a request for a Miss clocking. If you click on add calendar to put an area request for pto, it will take you to the screen requesting more information. Please note that we are in a test environment and not all these fields will need to be completed when you sign in as a Mary Free Bed employee.
When you put your cursor in these box fields of various text, you’ll notice on the right that the description changes under the date. You can either type in the date that you are requesting time off or you can simply go to the right-hand side on the calendar and select that date.
The pay code functions very similarly. You can either type in pto or go to the right and click on pto. The time that needs to be entered is the beginning of your shift. The hours is the number of hours that you’re requesting. For pto all other fields that do not need to be completed, you do have the option to type in a request for the reason that you are putting in a pto request.
Once you click Save, it will return you to the timecard screen. Your pto request then goes to the appropriate editor or supervisor for approval. You can check the status of that request by going to the homepage of the time and attendance portal to add a clocking.
The procedure is very similar to adding a calendar. If you miss the clocking, please type in the date the time. Then, if you need to put in a reason, you can do here and then click on save. It will go to the editor or approver for final approval.
The next portal is another api-based portal, which is referred to as a human resources and payroll portal. The employees can put in a request to change their address, a phone number or their purse or emergency contact. Employees can also view the benefits that they are enrolled in their pto and eii balances, and then pay any direct deposit that they have set up and their taxes.
There is another web-based program that can be accessed either from home or at work or anywhere with an internet access. You can access this web-based portal and again you will use your user name and password of Mary Free Bed Active Directory to sign.
It is what the login screen will look like, for the API human resources and payroll portal. As mentioned earlier, both of the API portals look very similar from the login screen to tell which one you are trying to log into. On the left you will see a title, which is is titled Employee Self-service. Just like the other portal, it will use your user name of Mary Free Bed Active Directory to sign in.
Once you log in, it will take you to the homepage, where you can view any announcements that the Human Resources Department may push out to employees, such as open enrollment or uniform announcements. You can also view some of your information. You’ll see three different tabs.
At the top is employee benefits and pay roll under employee. You can view your personal information in your personal contacts. These are all fields that you can put in a request to change as well.
Under the benefits, you can view the benefit plans and the benefit balances that you have. Benefit balances imply your pto and your eii balances. Under the payroll, you can view your direct deposit in your taxes. Please note that you cannot make any changes to those fields, but you can view them.
Finally, the Adpi Pay Portal is athe last portal. As we’ve been telling employees we are moving towards a paperless payroll system, the Adpi Pay Portal will allow employees to view their pay stubs. Their w2s information will be stored in this payroll.
As the light moves forward, we strongly encourage all employees to sign up for direct deposit. For those employees that do not sign up for direct deposit. You will receive more information on ADP’s align card.
This is their pay card information or their pay card program that will be replacing live checks that will be mailed out this portal. Just like the first two portals, it is another web-based program. It can be accessed either at home. Anywhere with an internet connection, you’ll be able to access to Mary Free Bed.
There is a big difference between this portal and the first two API portals that this portal uses a different username to sign into. For the ADPI pay portal, it does not use your user name of Mary Free Bed Active Directory. ADPI has a different format for assigning user names to their portal, which uses the format of first initial of your first name and full last name and then it ends with at Mary Free.
I want to point out that this is not an email address and the last part stops with at Mary Free, for example John Smith’s user name would be Jay Smith at Mary Free.
Please look for more information on how to access the ADP I pay portal on Mary Free Beds inside mfb. That is all about the introduction to Mary Free Beds new human resources and information system. Thanks for reading.