Description: The article talks about the citibank government travel charge card, managers duties and responsibilities at the brigade and battalion level agenda,it will cover references definitions card, management training requirements card, managers’ responsibilities and the battle rhythm reports.
Today, it will cover the government travel charge card managers duties and responsibilities at the brigade and battalion level agenda, during this presentation, we will cover references definitions card management training requirements card manager structure and responsibilities the battle rhythm reports and the GTCC delinquency tasker and possible disciplinary actions references the travel and transportation Reform Act t tra mandates the use of the travel card for all official business travel DoD fmr vol 9 chapter 3 the government travel charge card policy G 909 dash 0 0 1 and the 807 mdsc 37 dash 1 chapter 7 definitions.
The card manager is the program manager for the government travel charge card program within the unit, the card manager follows the GTCC battle rhythm serves as a subject matter expert on the GTCC and disseminates and enforces policies and procedures training requirements for the card managers.
Before a card manager can be appointed, they must complete the following six classes travel card program management, the APC course travel card program, the travel card 101 course, citi card manager basic reports advanced reports card maintenance and the city manager for a pcs.
These classes are provided through DTS tracks at the provided link card manager structure, each medical brigade is required to have travel card managers at the Brigade Combat Support Hospital multifunctional medical battalion and company or detachment levels.
These card managers must be full-time support and either e7 or GS 7 or higher at the brigade or battalion level and e5 or GS 7 or higher at the company or detachment level the 80 7th g8 best practice highly encourages appointing the unit training nco as the travel card manager responsibilities.
The brigade card manager and down trace establish at least one card manager, this appointment will be sent in writing with all the training certificates to the 807 GA who then accepts.
It grants permission to the card managers and keeps a copy of the records in a file, it is the cut travel card managers responsibility to keep the commander and Citibank informed of any irregularities noted as soon as possible.
A point of contact roster for DTS and card managers is to be maintained and posted in common areas for the cardholder use create and request accounts for the new card holders, it is the card managers’ responsibility to submit the appropriate paperwork to Citibank to apply for a new account.
Continuing with the card managers’ responsibilities in and out, processing of the existing accounts must be completed within 30 days of the card holders arrival or departure of the unit close all separating accounts immediately whether the cardholder is separating from military service terminating civilian service becoming incarcerated retires or is deceased create and maintain a physical file of all the card managers.
It is also the card managers’ responsibility to advise travelers to register for the citibank easily access service online, other card manager responsibilities running reports every 12th of the month.
The brigades will receive distribute and research and complete the GTCC delinquency tasker, that is sent out every 15th of the month by the 807 SGA, the brigade card manager will also consolidate and complete the GTCC delinquency report from the subordinate units and upload them into the elast asker system delinquency counseling management includes following the battle rhythm which we will cover as well as initiating and reporting.
All discrepancies or adverse actions that need to take place one week prior to battle assembly weekend card managers compared delinquency report hierarchy to the GTCC delinquency Tasker identify soldiers with delinquent accounts that require counseling prepare delinquency counseling forms for commander to sign during BTA on each BTA deliver a package to the commander.
First sergeant with the counseling statements to be completed follow up with the unit commander to collect the completed counseling statements one month prior to unit 80 card managers scrub.
The 80 battle roster schedule GTCC activations for no more than four days prior to the unit 80 start date scheduled GTCC deactivations for no later than three days after the ATN date, one week prior to unit 80 card managers reese krub 80 battle roster for new additions or deletions, ensure accuracy of the GTCC activations or deactivations on the twelfth of every month.
Run account activity, text report account listing report and the delinquency report hierarchy on the 15th of the month new GTCC delinquency, tasker’s are published in elast by the 807 and upload last month’s GTCC delinquency tasker into eel ass GTCC activation and deactivation to activate and deactivate an account in the city bank commercial cards page.
Click on the web tools, click on city direct card management system, click on your hierarchy level, click on card management account and modify account type in either their last or first name account number or card holders social security number.
Scroll down to the controls under controls, type in the GTCC activation and the activation desired dates and then click Submit, make sure the modified account information has been submitted.
Notification message appears to confirm, the scheduling has been done, next, we’ll cover reports, Citibank offers the following reports account activity text report monitors activity for a specified billing cycle account listing report lists account information for card holders under the hierarchy delinquency report hierarchy identifies delinquent accounts and list them by timeframe DoD travel iba aging analysis I VA aging analysis summary report identifies detailed account delinquencies and summary level information by component hierarchy delinquency timeline.
This timeline is presented here for your reference and can be found in the 80 737 1 fmr chapter 7 now, we will cover tasker’s delinquency task your steps, this is a screenshot of the actual template, that is sent out the drop down.
Menu shown is intended to emphasize that those are the only authorized answers for the remarks column delinquency Tasker steps GTCC report the completed GTCC delinquency, Tasker is received by the cash or MMB card managers and sent to the brigade card manager to be uploaded in both excel and PDF format.
Each card manager is to maintain a hard copy of the signed report for six years and three months, next, we will cover disciplinary action, delinquency counseling, ensure that counseling is performed by providing a Jag approved counseling form to the commander at 30 days notify the cardholder immediate supervisor and the commander at 60 days notify the battalion commander at 90 days notify the brigade commander disciplinary actions failure by the commander.