Description: This passage is going to be introducing the Google G Suite admin panel and some features of it which can be used in the business building process.
You’re probably familiar with Gmail, they’ve been given out free accounts for years, it’s one of the most popular free email providers. But you can use Gmail for your business email with their office suite called G suite, so instead of using something like Microsoft Office 365 or Outlook for your email, you can use G suite.
It’s a cool suite of tools for your business including everything like Drive, Docs, Sheets and something else, you can brand it to your business, have your business icon, have your business domains forward to that. So with G suite, you can have multiple users, you can set them each up with the email address and it’s $5 a month for those each user and then if you want more storage, that’s $10 a month.
One of the first things you can do is to set up a user, which is easy. You type in first-name, last-name, the primary email address and then select experience, you can also add additional information like a secondary email address and address. There is something else like employee ID, employee type, their title. It feels like creating an employee directory, you can have a searchable directory inside Gmail, so you can have all kinds of predefined contacts.
As a super admin, you can choose what they have access to based on factors, you can see how much mail storage each person is using and the documents they own and you can reset passwords and set up different organizations, so they could each have their own domain but still be tied up under the same umbrella, you can also do groups, you can create mailing lists within your company. Then the little three dots is a menu where you can do additional things like deleting the user, rename and something else.
Then there’s account details, there is the backup email address, you can set up a Google+ profile for your company for each user, a hidden user so they don’t share contacts, it’ll give you a breakdown of the storage used for each thing and you can enable and disable different services for G suite.
You get a company calendar, you can create shared calendars for different events, you have Contacts, Google Drive, Gmail, Google Talk and Hangout, you have groups for business, discussion groups where you can have conversations, you can also create sites which is similar to SharePoint, then you can choose your license.,
And then there are things like security, you can turn off or on 2-step verification, you can check their password, make sure it’s secured and you can look at privileges of the user devices assigned and then there’s tons of different services that you can enable or disable, you can always click on show more to see more details.
I’m going to go back to home and then there’s a menu over here, you can access groups or create a group, name the group, type in the email addresses, you can actually control different access levels from public to administrators only, you can add all users.
Then there are reports you can see who’s using, what what they’re doing number of users, active users, all storage they’re using, all kinds of details about who’s using the system and what they’re doing with it.
Next is company profile, this is where I configure the company name and we’ll go to personalization. This is where you can create your own logo, you can use the default logo Google, but if you’re running this for your company, you probably want to brand it. And it gives you some basic guidelines on what the size it should be, plop your logo in the middle of that so it’ll align great in Gmail.
You can do things like custom URLs and you can do things like mail.experience.com, that enables people to type in mail.experience.com and it’ll redirect to google.com system and ask you to sign in using your your company email address. There’s more supplemental data storage, legal and compliance.
There are apps that you can enable and disable from the G suite, you can also choose who you want them to see and who you don’t, you can install stuff from other provider, then there is SSO settings, so you can tie it into your website. Then you can manage devices, you can enter your billing information, at the bottom you can change admin roles, security you can even change your domain.
At the support, they will give you a special phone number to call and then a PIN number which is good for an hour that will be used at calling. You can even migrate data from your free account from Outlook. And then there are alerts that the Google admin console gives you on the new updates. There’s a little help icon up here too and you can send feedback or you can phone them from right here. This little icon helps you get acquainted, there’s an additional info over here with mobile users and recommended apps.
Once you setup with a Google account, you can log into admin google.com and use your company email address and the admin can control all the users by email.