Description: This tutorial is designed to tell you some key points of the GCSS Army Print Shortage Annex and teach you how to print a shortage annex inside of GCSS army.
This tutorial is designed to teach you how to print a shortage annex inside of GCSS army. Before we get into the lesson, there are some key points that need to be discussed.
The first key point is that the shortage annex will not be documented on a DA 2062 farm, it will be documented on a 20/20 material issue slip. The second key point is that the shortage annex needs to be in the release status to be able to print it, so if your shortage annex is still in the created status where you see CRT D, then you will not be able to print the shortage annex. It has to be in the release status if it still created, it has not been released for MRP to pick up those items that are on that shortage annex. So whether those items are component of items or basic issue items, MRP will not be able to pick those items up until they are released.
The third key point is that GCSS army is driven by transaction codes, this is different from previous the transaction code, India whiskey 32 is used to access to shortage annex inside of the system from the unit supply menu. We’re going to select the component management tab, and then we select the transaction code, Iw38, it will show you all of your shortages that you created in the system or the shortages.
So within India whiskey 38, if you want to see your historical and complete it shorter, make sure you put a checkmark in the space provided. Also, your order type should read pb0 one property book zero one work orders, and the main work center we’re going to search by the UIC. So if you want to pull up all of your shortages in the system, make sure you put your UIC in the main work center space in the period field.
We’re going to clear out this first date, so we can bring it up to today’s date, and then we’re going to scroll this all the way down to the bottom. And if you look at that layout under the other section, we have to change the layout, thus we can get this report to produce the property book shortages, your plant maintenance zero one work orders are provided by the maintenance section.
So if you want to see your property book zero one work orders, you have to make sure you specify and change the layout. So we’re going to select the search help, and then we’re going to select the IW39 pb0 one unit supply component shortage annex layout. So our layout has changed, we can scroll this report back up.
Again, you will need to know your main work center. you can clear out that first period field, so you can bring everything back up to today’s date and then that order type is pb01. So after you double check, you have all your correct information in there, you can go ahead and select the execute icon.
So these are a list of all of the shortages, I’m going to select one that I created today and release, so in that way I can print the shortage annex put yourself in change mode, select the order button, we’re going to go to the components tab, as you can see on the components tab, these are the lists of the components or the basic issue items that you place on order.
So now that we’ve done, we can come up to the top of the page, select order print and then order again, then 20:20 material issue slip, select print preview and this is your 2020 material issue slip, this is equivalent to a DEA 2062 that you’re used to using as a shortage annex.
So again, it’s not the DEA 2062 form that you’re used to see, if you see at the top, it has today’s date. The material issue slip that will be your user name the number of pages. And then under the order, we see that 30 cour to work order number or shortage annex number, when you created that shortage annex and IW31.
So when this item come in for this HMMWV, we will know who to give it to. As you can see the cable assembly in the chop block, those are the two items that were annotated as short or missing, so these are the only two items that have populated on this material issue slip. If you take a look at the are status, once that item is in the release status, that is an indicator for you that these items have been placed on order.
If you still see the CRT D status, those items are still created, so no funds have been committed against that item, they can be placed on order, you can go up to the top of the screen and hit the print icon to print your shortage annex inside of GCSS.
So I hope you found this tutorial to be helpful.