Description: The author wants to provide an introduction about Microsoft SharePoint Portal, dig into functional planning technical planning and implementation planning for SharePoint portal.
My name is Rick reeds and I’m director of consulting services at DMC. Today I’ll provide a very brief introduction to SharePoint, and then I’ll dig into functional planning technical planning and implementation planning for your SharePoint portal.
What is SharePoint? It’s a technology that makes it easy to find share and manage content and there are over 100 million users of SharePoint worldwide, and it’s one of Microsoft’s most successful products ever having surpassed over a billion dollars in sales faster than any product they’ve ever released before.
And it’s been so successful that SharePoint is browser-based, it’s very easy to use and share information, you might also be surprised to learn that Microsoft licensing or the basic versions of SharePoint, it is free, so SharePoint can do a ton of different things and it’s a fantastic value.
It’s rare for any individual business to exploit all of its capabilities, but I have highlighted a few of its more popular features around collaboration. You can create projects and team sites, it includes a lot of project management capabilities as well, regarding business processes. It includes a workflow engine for content management, a document management engine which includes an audit trail and merchant history for any documents that you uploaded to SharePoint.
It’s search feature which allows you to index all the content you upload into SharePoint, but you can also point it at your network drive and it will index every word in every document that’s on your network, drive regarding web to locate abilities. Its most powerful features around wiki’sand that includes documenting your best practices and standard operating procedures in a way. That’s extremely easy to maintain, and it’s all browser-based.
And finally, one of its more overlooked features is business intelligence. SharePoint allows you to track your key performance indicators and view it in a visual fashion in a SharePoint dashboard, so SharePoint will affect the entire business and it’s very important to make sure that all the departments have good understanding of SharePoint’s capabilities. And it’s important for each department, then to identify which SharePoint features will help them improve their effectiveness most.
So you might try looking at each of your departments, all of its features and create a matrix order, selecting the right version of SharePoint is also critical and I’ve highlighted some of the most popular features, so you can see in which version of SharePoint those features fall to learn more about different versions of SharePoint.
Now SharePoint 2010 was released, and it includes some key improvements first off Microsoft Office ribbon, that’s now part of SharePoint as well. So it makes a lot easier for people to get up to speed on how to use SharePoint, the new version of SharePoint is also a bit more efficient and a lot of users are very happy to hear that it’s cross browser support which has been greatly improved by supporting Firefox and Safari.
Lastly, it’s even more scalable than that in the past that is able to store terabytes of data and multi-million item lists, so taxonomy planning is critical and it’s often overlooked when you begin a SharePoint initiative and to maximize benefits, the content on your portal must be organized in a way that makes it easy for your employees to find information very quickly.
And you also need to plan it out, in the way that you’ll be able to grow into it down the road. So this is an example of a SharePoint map, in which you might plan out how exactly you’re going to organize your content in SharePoint next. When it comes to planning the technical infrastructure, the basic way to do it is a single server and this is appropriate for a very small organization and you’ll include the web, server the indexing server and the actual database on a single device, even within a single virtual server, it makes very fast and easy to setup.
But you are limited a bit as far as data capacity as well as the ability to have some redundancy and load balancing, what’s more, popular as what’s called a farm and you might have two different servers that could be virtualized, and you’ll have a dedicated database. And then you’ll have a separate server to serve up SharePoint and provide some of its other application capabilities, if you add a second front-end server, you get that failover ability, so that makes it a lot more of a reliable solution a medium farm again.
SharePoint is scalable for a few hundred people, you probably want to have two front end servers so that you have the failover and reliability. If you are implementing SharePoint to do some searching, it can be resource intensive, so you could put that on a separate server, that’s going to be appropriate.
And lastly, SharePoint is extremely scalable. So for super large organizations, you can add as many servers as necessary, so you can appropriately handle the user load and the amount of content. So a single server is very simple, this involves using sequel server Express and that’s appropriate for maybe up to about 50 users.
It has a limitation of 40 gigabytes of data, so that roughly ranslates to about 10,000 documents, so what’s more common is to have more than one server. And that’s when you create a small farm. Depending on how many of the different servers you involve, this thing can scale to millions of documents and hundreds of thousands of users very recently, sharepoint 2010 was released and probably the most notable thing is that it’s 64-bit only, so sharepoint has to be installed on a 64-bit server, it will only run on Windows Server 2008 r2 and that also has to be 64-bit.
As far as the database goes, it could be sequel Server 2005 or 2008. But it must be 64-bit. When budgeting through your SharePoint implementation, you’ve got to consider licensing organizations with fewer than 50 users that can probably get by with the free version both SharePoint and the database. If you’re above 50 users, you need to purchase sequel server.
However, if you already have sequel server, you can reuse it, you won’t be any extra licensing there Windows SharePoint services or SharePoint foundation, and those are the pre versions, that’s probably the best value out there. But for larger organizations, microsoft office sharepoint server / sharepoint 2010, those versions have extra licensing fees per user, larger organizations may be appropriate.
Now when you go to implement SharePoint, don’t underestimate the value of having an experienced sharepoint implementation team. You will need some technical expertise to avoid some rework down the road as well as some of the supporting technologies, like Microsoft net.
There are also some roles that are involved in an implementation, where you need to facilitate taxonomy planning as well as the requirements gathering from your different departments.
As with any project, especially technology projects, they have a capability to fail and basically project professional project management will help you mitigate that risk. So consider it having somebody dedicated who is experienced in managing projects run your SharePoint implementation, it’s also important to have a well-defined illumine tation process.
In most instances, you can complete a SharePoint in about three weeks, I’d say most initial implementations are probably around six weeks. But for a larger organization, it could take up to three months or even six months. I highly recommend a phased approach when beginning your SharePoint implementation, you should do a very good job defining the scope, keep it fairly short about six weeks and make sure it delivers some short-term benefit as well as longer-term benefits.
I would recommend implementing SharePoint Department sites and team sites enabling search and putting out. There some wiki capabilities, so you can track standard operating procedures and best practices.
In addition, I’d select one or two departments and create dashboards for those departments if you need help to plan your SharePoint implementation, DMC offers a SharePoint planning package at a very attractive poin, and we’ll get together with the leaders of your different departments.
Make sure they’re up to speed on the functionality, we’ll work through a key performance, indicator definition session will put together, essentially a visual design of your dashboards as well as your portal will work with your IT team or with your IT infrastructure partner to make sure that you’ve got the appropriate infrastructure.
Set up to handle SharePoint, and we’ll go ahead and put together an implementation plan putting together all the resources the costs and the timeline to make your SharePoint an initiative extremely successful. So I would very much welcome an opportunity to help you with your SharePoint portal and make it a real success.
So please don’t hesitate to contact me with any questions. Or if you’d like to unless unless DMC support, I’d be happy to speak with you my direct number is 3123867463.