Description: This is a tutorial about how to use Office 365 which has been widely used in schools, universities and businesses to share, store and work on documents with others.
In this tutorial, I’m going to tell you how to use Office 365 to shar,e store and work on documents.
Open Google Chrome, and it will lead us to Office 365. You need to sign in with your student number, then put in your password. Once you’ve signed in, you should get this screen, you may have less icons because I’m a teacher, so there are different options.
We click Onedrive, now you notice I have a lot of files, different options and folders. We go ahead and teach you how to creat a new document in Office365, how to open it in Word, PowerPoint, how to edit it, how to upload a document into Office 365 and how to access documents that are shared with you.
Click New, choose New Folder, and I’m going to call it Period One Social Studies, click to open it up, now remember that the only reason why you need to create documents in Office 365 is that you want to collaborate with another student in your class. If it is an assignment that you are working on your own, then you can store it on your computer or you can upload it into Office 365.
To create a new document, click New, choose a type, and rename it, move your mouse right up to the top and type in Period One Social Studies American Revolution, and it has been renamed. So come right up here to the top and you will see Open, click that, and it will come up with this protocol and it asks if you want to remember your choice, choose yes or no, then click Launch Application, and it will ask you to sign it again.
Use your student ID number and your password to log in, it should open the file, and you will notice that in the upper left corner, there is a little green cycle of arrows on your little save disk which means that this file will be saved back to the cloud.
If you wanted to save it to a folder on the desktop, you could go File Save As, choose Your Computer, then pick descktop. If you are working with some else on a same document, remember to leave it to the cloud and when you finish, click Save with two green arrows to save the document.
Save this again and close it, you’ll notice that when it refreshes, the title is saved in the cloud. Here in the upper corner, there are nine dots which is called The App Launcher, click it and choose Onedrive. So I go back to the folder, open it up and you can see the document I just created, and it says sharing here, if I click this, it will allow me to share it with others.
If I click invite people, I can put in the name, I can choose they can edit it or view it, now if you want them to work with you, you have to choose edit. If you choose Require Sign-in, it means that they have to sign in to share the document. If you need to get rid of one’s access, you can click the name again, and click Drop Down and Stop Sharing, then save it, and he won’t have access.
Now all the files that are shared with you by your teachers including class notebooks are located here where it says Shared With Me, if you click on it, you can open up and edit all the files that others created and shared with you.
To go to your document, you left click. If you want to upload a document that you are working on, you can find the folder you want to upload into, there is a button for upload, now you can see it opens up a dialog box, you can find the folder on the desktop where you save your files, then choose the file you want to upload, then hit open, and you will notice it is uploaded in the cloud.
Now you have to remember that all the changes you’ve made will be saved to the one you have uploaded on the cloud, they won’t be saved to computer. If you are working on a file by yourself, you can use the one on the computer and upload it into Office 365 until you are ready. But remember that if you want to access it again and make sure that your changes are seen by your partner or group, you need to come back into Office 365, click on the File and then click Edit Document or Open Document and choose Edit, and the file will open up and you can make edits and save back to the cloud. You’ll notice that there are still green arrows on the Save button which means that it is loading back to the cloud.