Description: In the article which centers on kronos login, the author talks about several tasks to perform on a regular basis within the Kronos system. This will insure proper accounting of employee pay records and improve communication with employees under your supervision.
As a supervisor you have several tasks to perform on a regular basis within the Kronos employee pay records and improve communication with employees under your supervision. With regard to their work schedules and hours work, this article will focus on preparing work schedules for employees.
Today we’re going to start with logging into Kronos, if you are unfamiliar with the login process, please view the passage entitled Kronos hourly employee clock in prior to viewing this training passage, to get started be sure that you are in the manage my department workspace.
If you are not in the manage my department workspace, you may choose the correct workspace in the tab at the top right labeled workspaces, in the manage my department workspace choose schedules from the menu bar on the right-hand side of the screen.
This will open a new tab for scheduling along the top of the screen, using the view option your assigned employees may be viewed in an alphabetical list or viewed by scheduled groups, scheduled groups can be created only by the HR administrator.
If you need a schedule group to be added, please email Kronos at valpo.edu, to add employees to schedule groups view by schedule group, simply right-click on the employee and choose add to group, select the schedule group from the drop down menu, choose a start date and an end date if necessary.
Additionally be sure to uncheck the box for remove employees from other schedule inheritance groups for scheduled date range, once you’ve finished, click apply, to create a work schedule for this next scheduling period choose next scheduling period in the drop down menu in the top right side of the screen.
At this point there are two ways to enter schedules, option one is direct entry, the first option is to directly enter the times in the schedule grid, this is only for that day timer week, therefore you must repeat this process for each schedule shift per employee.
To enter an employee schedule by directly typing the times into the grid, simply click once in the grid square you wished to schedule, at this point type the start and end times of the employee in military time, for afternoon hours simply put the letter P after the time.
Kronos will automatically convert this to military time for you, once you have finished entering all the times, be sure to hit save in the top right of your screen, option two is to schedule by patterns, the second option is to set or select schedule patterns, a schedule pattern will repeat week after week according to the parameters selected in the schedule pattern.
To set or select a schedule pattern for an employee or for an entire schedule group, double click on the employee or schedule group, enter the schedule pattern or select from an existing pattern, once you have finished entering all the times and patterns, be sure to click Save in the top right of your screen.
It is possible that employees may work two or more shifts in a single day, to add a second shift schedule in a single day, first select the day and choose add shift, enter the start and end times by either clicking and dragging the bars or by entering the start and end times in the appropriate fields.
Once you have added the second shift, click apply to add the hours to the schedule, remember to save any changes you make to the schedule by clicking on the orange Save icon, if you have any questions or issues, please email Kronos at valpo.edu, we thank you for spending a little bit of time with us today, please be sure to view our other training articles for Kronos to learn how to perform other tasks, thank you.