Description: This article is about outlook login, which shows you how to set up your Microsoft Outlook email program to access your gmail account via the pop3 protocol. All you will need for this guide is your Gmail username and password. These are the same details you already use to login to Gmail.
Today I’m going to show you how to set up your Microsoft Outlook email program to access your gmail email account via the pop3 protocol. If you’re looking to set up it via IMAP, I’ve got another guide on that coming up.
For this guide all what you’re going to need is your gmail address which is your email address, you also need your password which is the same detail you used to log in, you’re going to need a version of Microsoft Office installed on your PC and a pen and paper to take some notes.
Before you can set up outlook, you’ve got to log into Gmail and change some settings to enable pop, I’ll log in to mine and you log in to yours, on your main page in the top right-hand corner, you need to hit the Settings icon under gear icon and choose the settings menu item.
On this page we’re only concerned with the pop downloading and the two settings, there are number one and number two, in number one there are three options, if you want to disable pop, you can disable it, but the first two are the ones we’re concerned with.
If you’ve had a gmail account for a long time and all of a sudden you’ve decided to hook it up to Outlook, it will download all your mail, if you’ve got four gigabyte, you’re going to be there for a while, I would strongly suggest that if that’s the case, choose the second one which will fall forward any mail that arise this point onwards.
If it’s a brand new gmail address and you choose the all mail option if it’s only a six month old address or if you haven’t got much mail, I’m going to choose the second option, the number two is when messages are accessed with pop, in other words when they’re accessed with your outlook program, you’ve got four options there.
I choose the the second option mark Gmail’s copy as read, that helps me figure out if I have to login to Gmail from a different computer, it helps me keep track of what’s relevant and what’s not, it also keeps everything in the Gmail as well, so I choose the second one, that’s recommended.
Once you’ve chosen your settings, scroll down and make sure you click the save changes button, I’ll take you through a new installation of Microsoft Office and an outlook that’s never been used or setup before, it’s a little bit different, I’ll take you through that first.
The difference is that we have this startup page, if you’ve got that in front of you, click Next and we choose yes to configure any email account, then we’re on the auto account setup page, we need to hit the manually configure server settings or additional server types down the bottom.
Click Next, we want the internet email, this is the page where we want Internet email settings page, I’ll take you through how to access that page in 2007, you hit the Tools menu and then account settings, you’ll see the new button, we click that, we choose Microsoft Exchange pop3 IMAP or HTTP option.
When we hit the auto account setup page, we hit the manually configure server types down the bottom, internet email and then more on that page, now 2010 and 2013 are a little different and a little bit easier, hit the file tab, make sure the information tab is selected.
We hit the Add Account button, we hit the auto account setup page, click the manually configure server settings down the bottom and click Next, leave it on internet email option, click Next and you’re on the page, you are on the settings now.
Obviously in the name section we put your name, in email address we put your gmail address, choose pop3 for the account type, the incoming mail server for Gmail is pop.gmail.com all lowercase, outgoing server is smtp.gmail.com.
With the username, outlook pre fills it with the first part of your email address, we need the full email address, complete that there which is at gmail.com, then you pop in your password, before Bob I go through the rest of the settings, leave remember password checked.
Under any circumstances do not check the SPA because very few servers support that and it causes problems in my experience, we leave the checkbox that test account settings by clicking the next button, we’ll leave that checked, I would suggest having a new outlook data file, it keeps things separate in the outlook store folder.
If there’s any emergency, you can tell which email addresses and which data are whose, before we click next, we’ve got customized settings, we go to the more settings button, we hit the outgoing server tab, we need to check that checkbox which is my outgoing server smtp requires authentication.
We need the first option selected which is use same settings as my incoming mail server, we’ll leave connection at LAN, we hit the Advanced tab, Gmail requires SSL on both ends in for incoming and outgoing, so we put in the incoming server pop3 port, we want to put port 995, under that you’ll see that this server requires an encrypted connection SSL.
Make sure that’s checked, next is outgoing server SMTP, if obviously you’ve got either 2007, 2010 or 2013, those all support that, all support TLS or start to LS encryption, in this port we put 587 which is the latest and greatest, port 465 is a little bit outdated now and it’s been superseded.
Under that you’ll see the use the following type of encrypted connection, choose Auto there, click on OK and then click next, what will happen then is that outlook will test the settings, it’ll test both incoming and outgoing, it will send a test email message.
If you have two green ticks, you’re all done, you can click close and you’re all finished, if you’ve got any red crosses, they’re either 1 or 2 red crosses, you’re going to need to either check your incoming server settings or your outgoing server settings.
If that happens, you need to go through this guide again and double check everything specifically the ports, because they can be messed up, click close to that and you’ll get to your congratulations screen, click finish and you’re all done.