Description: The article is about quickbooks login. The author gives us the quick and easy way on how we can enter a bill. The advantage of having a bill is we can sell it and receive the money for it and then we are able to pay off our vendors.
We’re going to discuss about entering a bill. A lot of people ask why do I want to enter a bill,why don’t I put in a check. The idea behind that is that the best thing in business is to get some terms with your vendors. If you’re purchasing inventory from them,if you’re purchasing services from them,it is great to get terms. A lot of people don’t like to have bills. They don’t like to keep things opening on credit.
But in the business world what you want to do is that you want to have that inventory come in. You want to sell it and receive the money for it and then be able to pay off your vendors. It might not be able to sell all of it by the time you need to pay your vendors but at least you will get a little bit of a head start with your cash flow.
I’m going to move on and enter a bill. Here you can click enter bill. I have two choices. I have my bill and then I have my bill credit. You can see in another tutorial about how that’s done. First thing is I need to choose my vendor. You can use this drop-down here or you can move on and type in the vendor name and start to pull it up. Then you’re going to have the bill there in front of you.
What is the date on the bill? We’re going to move on and type in 0501. What is the reference number on the bill? This will print out on your check when you pay them. It’s important to keep that reference number in there. The reference number is 855214. What will the total amount do? I use tab to go through all of these different fields. Once I open the bill,I will click on tab. It takes me through all the different fields. Using this amount due area is great. QuickBooks will calculate it for you.
Down here you will see your expenses or your items that can you enter in. But if it doesn’t add up to that amount due,it gives you a warning. Sometimes they have the lower right hand side of the bill. It adds a five dollar handling fee. It’s going to show you your total amount due. It is five dollars more than what adds up down here. QuickBooks will give you a warning to keep you from miss entering your bill.
I’m going to type in my total amount due as fourteen fifty. I will use tab. The bill due here is calculating automatically based off of my terms that I have set up with this vendor. So I have net 30 terms set up. That’s thirty days later. I can change this manually if I want to.
Do I have any additional memo or internal memo that I want on here? I don’t have anything. Then I will come down to the expenses in the items side. I’m going to treat this as if it’s both expenses and items. The expense that they’re charging me for is freight delivery.
It was two hundred dollars for freight and delivery. Once I put in the two hundred dollar amount,I can put in any memo delivered on truck five to two thousand eleven. I can put any memo I want for internal. If this is for a particular customer,then I can put the customer information in here. It’ll charge that amount to that customer job.
This is an expense for that particular customer. I’m going to move on and say it’s an expense for Joe Shack. Now if I want to create a invoice for Joe Shack for this amount then I will leave that check as billable. When I go to create an invoice,it will show up there as a billable expense.
I’m going to uncheck it for now because it’s not billable. Here it gives me a history for that vendor. This is the first invoice so it is in the history. I don’t have an open balance but if I have one, when I click on it,it will pull up the detail.
I’m going to click on the items. We’re going to move on and assume that they’re buying a couple of brass hinges. We’re buying brass hinges. I can see how many brass hinges I have on hand. I don’t have any on hand so I’m going to move on and click on this and choose I want to buy 100.
It calculates again for me. The amount was three hundred and fifty dollars each or three hundred fifty dollars for this. I can click three fifty and it’ll automatically calculate my cost for me. I can also drag and drop these columns so that I can arrange it so I can see everything I need to see.
If I want to change the cost I can put two seventy-five. This is giving me a warning. Do you want to update this item cost? What it’ll do is I’ll update the default cost. I’m going to move on and click no for now. Having a default cost is a great thing which we have talked about when we entered a new item. Having a default cost is a great thing because it’ll let you know if usually a default at 275 then all of a sudden they’re charging you three dollars and fifty cents. You can go back to your vendor and know what’s happening. I’m going to move on and put this to the job but not make it billable.
It’s going to give me a warning. This transaction is not in balance. You need to make sure the amounts in the detail area down here. You can cool them out on the top of the form up here. That means I need to continue to enter some of the things in here. We’re going to move on and and do some decking.
We’re going to say we bought one and it was for nine hundred. Now I will say it’s for Joe. I will put it to the same customer and make it billable. The $200 plus the 1250 adds up to the 1450. It’ll let me save this calculation. I’m going to move on and click save and close. Now I’ve created my bill.
You can find the way to tell that you have created your bill. First of all you can look under pay bills here. You can see the bills sitting in there under paid bills. I have that 1450 sits in accounts payable. You can also see it on the profit and loss statement. If I go in here to my profit and loss for the period,you can see I have my job materials that I purchased. There are $900 and $200 for Freight. That’s how you can enter a bill.